Municipal Commission on Records Access and Appraisal (CMAAD)

The CMAAD is the collegiate, technical body responsible for determining the value of documents and analysing their content, for the purposes of proposing the conservation period and system for accessing them.

Its main functions are to:

  • Decide, draw up and maintain the Document Conservation Calendar, the Removals Register and other CMAAD tools.
  • Draw up regulations, instructions and manuals relating to document access, removal and conservation procedures.
  • Advise and inform municipal bodies and services on document access, removal and evaluation issues.
  • Inform about claims, complaints and suggestions with regard to document access and work with the City Council ombudsman to give a response.

Its main tools are:

  • The Conservation and Access Calendar, based on the conservation rule.
  • The Conservation Rule, which identifies the documentary series in the Uniform Classification Framework.
  • The Document Removal Register, based on Decree 13/2008, of 22 January.
  • The AIDA Appraisal Manual, which defines the procedures and explains the CMAAD tools.
  • Forms: document appraisal proposal, document removal request, document sampling report and document removal certificate.

Documents